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Disable Outlook Desktop Alert

Desktop alert is a notification that comes into sight on your desktop when you receive new e-mail message, meeting request, task request etc. Desktop alerts are turned ON automatically by default.

Steps to Disable New Mail Desktop Alert

See the Screenshots

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For 2003 & 2007

Step 1

• Open Outlook 2007.
• Go to "Tools" menu and then "Options".

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Step 2

• Click on "preferences" and then "E-mail Options".

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Step 3

• Now Click on "Advance E-mail Options".

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Step 4

• And "unmark Display a New mail desktop Alert".

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For Outlook 2010 and 2013

Step 1

• Open Outlook 2010.
• Click on File and then Option.

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Step 2

• Click on Mail Option available in the left hand corner of screen.
• After that select Message arrival and then uncheck Display a Desktop alert.

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Create New Outlook Desktop Alert Rule for Specific Account

Step 1

• Open "Outlook" Go to the "Tools" Menu.
• Click on "Rules and Alerts".

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Step 2

• Select "E-mail Rules" tab and click on "New Rule".

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Step 3

• Go to the "Start from a Blank rule" and verify that check message "when they arrive is selected".
• Click on Next.

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Step 4

• Select "Through the specified Account" Option at Select "condition".
• After that click on "Specified" in the "Edit rule description".

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Step 5

• Select the "account for which you want to see the alert".
• Click "Ok" button and then "Next".

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Step 6

• Select action "Display a Desktop Alert", and then click on "Next" button.

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Step 7

• Select "Except through the Specific Account option" and then click on "Next".

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Step 8

• Press "Finish" to complete the rule.

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For Outlook 2010 and 2013

Step 1

• Open Outlook Go to the "File" Menu.
• Click on "Rules and Alerts".

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After that all the steps being same in Outlook 2010 and 2013 as shown in Outlook 2003 and 2007 for creating rule

Note: If you want to Disable New Mail Desktop Alert for multiple accounts in Outlook then repeat the above process for each account and select it at step 2 and 8.