Convert EML to PDF format Using the Free Methods

Published On August 25th, 2023

Reading Time 9 Minutes Reading

Category PDF

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Nowadays, we have observed that multiple users want to view their EML files in PDF format. Because some email clients support the EML format, however, some users don’t use those email applications. Thus, faces challenges while moving EML to PDF.

On the other hand, PDF format is easy to access using any system. Hence, we see multiple queries related to the convert EML to PDF format. So, in this informative post, we will explain the simple yet efficient way to access EML files in PDF format.

Why Convert EML to PDF Format?

There are a few email applications that support the EML format. And if the user who has the EML files to view but doesn’t have the EML Supported email application. In this case, the user has an option to convert thunderbird EML to PDF format, as it is freely available and can use easily on any system. Also, by converting EML files into PDF, users not only can read those files but take printouts if they want to. Check advantages of having data in PDF file:

Universal compatibility of PDF files
Document format preservation
Best way to archive email messages
Exporting EML to PDF allows print ready document
Higher document security in PDF files
Offline document access
Reduced file size and easy for long term preservation

In the next section, we will explain some methods that can be used to convert EML to PDF format. So, read all the methods and use the suitable one.

Difference Between EML and PDF File Format

Points	EML File	PDF File
File Extension	.eml	.pdf
Full Form	Electronic Mail Message	Protable Document Format
Supported Applications	Microsoft Outlook, Microsoft Entourage, Mozilla Thunderbird, Apple Mail, or IncrediMail	Requires PDF viewer (e.g., Adobe Reader, web browsers) to open and view the document content.
Data Structure	Single email message with sender, recipient, subject, body, links, and attachments.	Document with multiple content types, often structured as text, images, links, and other elements.
File Size Limitation	Generally does not impose a strict size limit, but very large EML files can impact performance.	While there’s no strict size limit, extremely large PDF files can lead to slower loading times.
Attachments	Handles attachments by embedding them within the EML file or linking to external files	Supports attachments but does not inherently handle them like email clients. Attachments are part of the document content.
Readability	Structured for programmatic access, containing metadata and email content in plain text format.	Intended for human readability and often includes rich formatting, images, and graphics.
Editable	EML files are usually not directly editable and requires an email client to edit.	PDF content can be created as read-only, but some PDFs might have editable form fields or text.

Export EML Files in PDF Manually

When we talk about the manual techniques then for users there are two different ways to convert thunderbird EML to PDF format. There are two different scenarios which we have discussed below:

1. Change EML files in PDF Using Thunderbird

In this case, if the user is having a thunderbird application, then they can view the EML files easily. However, if they want to access those EML in PDF and take the printouts to share or submit the EML data physically to someone. Then this method will be useful for them. Follow the steps to convert EML to PDF manually.

Open the Thunderbird application and choose the EML file.
Right-click on the selected EML files, then click the print option.
A window will open to print the file page, select the “Microsoft Print to PDF” option.
Finally, press the Print option. And the selected EML files can be viewed in PDF format easily.

For Converting Multiple EML Files to PDF

Here user will need to install the “ImportExportTools NG” add-ons.

After installing it, re-start the thunderbird and now choose the files and right-click, then press the option “Save selected Messages” and then select the PDF format to save them.

While using this “ImportExportTools NG” in thunderbird, the EML files will be converted into PDF. However, the attachments will get saved in PDF. This is a demerit of this method

2. Convert EML to PDF Using Outlook

It could be an indirect method. Here, if the user does not have a Thunderbird email client and uses the Outlook application, the user can export the EML files in PDF format. Because MS Outlook also supports EML files. Follow the instructions and apply them.

Launch the MS Outlook application on the system and choose the desired EML files to convert them into PDF format.
After selecting the EML file, go to the File tab and press the Print button.
Then press the “Microsoft Print to PDF” and then hit the Print button.

Note – using this method, the user will be able to export a simple EML file into PDF. It cannot convert multiple EML files at once. So, if the user requires to move batch EML files to PDF format then, they will have to use a professional tool which is capable to perform this task.

Best Software to Convert EML to PDF Format

In the previous section, we have discussed the manual techniques. However, there are some limitations which are associated with them like the user must have an account in the Thunderbird or must have a Microsoft licensed subscription to use Outlook. Also, it only exports a single EML file to PDF at once. Which might take a lot of time if a large amount of EML files is there.

Hence using an Expert Suggested EML to PDF Converter Tool, the user will be able to convert batch EML files into PDF format. Also, the user does not require any other application to download or use while using this tool. Using a few clicks, the user will be able to convert EML files into PDF format.

Features of This EML to PDF Converter

Maintains the Folder Structure after the Conversion.
Users get the Page Layout option to set the Margin, Page Size, and Paper Layout.
It provides Naming Conventions, Bate Number to Set the Page Number.
Allows to Apply Date Filter Option to Convert the Selected EML Files to PDF Format.
Provides the Batch Conversion of EML files to PDF Format.
It Offers the Multiple Preview Options to View All Attributes of EML Files.
Apart from PDF, It can Convert EML to PST, MBOX, MSG, HTML, NSF, MHT, Text, and Office 365.

Guided Steps to Convert EML to PDF Format for Windows OS Users

A complete and step by step instruction mentioned below to perform the conversion process of EML to PDF format. Simply follow the steps:

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Step-1: Download EML to PDF converter and Install in on your computer system. The home screen will appear, explore the folders and select that contains EML files.

software screen

Step-2: Select Folder that contains EML files and preview complete data. Here you can choose any view mode to and read corresponding data.

change EML to PDF

Step-3: Click on Export button to select one export option from the list of 9.

export options

Step-4: Select PDF radio button from list and hit on Advanced Settings button and apply required features.

select PDF option

Step-5: Here the tool provides multiple features, you can apply all required options. Choose date filter, naming convention, and include internet message header under the General Settings.

PDF options

Step-6: Under the Page Layout setting you can apply page settings like: Margin, Paper Layout, Page Size, Font Size, Font Family, and Font Color.

export eml to pdf

Step-7: Apply Bates Number in the output PDF file from software UI. Click on Bates Number and apply Bates Number Format (Start Number, Increment By, Position) and Date Stamp (Position and Format).

pdf bates number format

Step-8: It provides multiple options to manage EML files attachments. Choose the one that best suites your requirement and convert EML to PDF format.

convert EML to PDF with attachments

Step-9: Now browse the destination path to save output file after converting EML to PDF format. After that hit Export button to start the conversion.

start conversion of EML to PDF

Step-10: After completing the conversion process, you can view the PDF file without any restriction.

view exported PDF file

Exporting Steps for Mac OS Users to Convert EML to PDF Format

If you are Mac OS user, then the blow listed working guide is for you. You just need to follow the instruction and easily export complete data from EML to PDF format.

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Step-1: Download EML to PDF converter for Mac OS and install it on your MacBook. Now Add EML Files using either Add File or Add Folder option from software UI.

add EML files

Step-2: View all added EML files in software panel, here option is available for removing either selected or all added EML files from software panel Remove/Remove All button respectively. If all the added EML files are correct and you want to export into PDF format, simply hit Next button.

eml to pdf

Step-3: Now select the PDF radio button from the Select Export Type section. The software provides multiple advance settings that you can apply. For this hit Advanced Settings button.

select export to PDF

Step-4: In Advance Settings you will thee different categories:

General Settings: Naming Convention to apply appropriate attribute to save output PDF file and Date Filter option for exporting selected emails messages only.
Page Layout: In this option you can apply Margin and Position (Top, Bottom, Left, Right), and Paper Layout (Paper Orientation and Page Size).
Bates Number: In this option, you are allows to apply Bates Number Format (Start Number, Increment By, and Position).

Step-5: Now browse the location path to save file after exporting from EML to PDF format and hit on Export button.

location path

Step-6: After completing the export process, the software will show you success message. Visit to the provided location and see all your EML files are changed onto PDF with same content and formatting.

view exported file

Also Read: EML Files Not Opening in Outlook

Conclusion

PDF format is the most used file format to view the files and their data. Many users wish to convert their thunderbird EML files to PDF format in certain cases. But some of them don’t know the exact ways. So, in this article, we have explained some methods to convert EML to PDF format. Moreover, we have mentioned an automated solution which can bulk convert EML files to PDF at once.