{"id":769,"date":"2023-08-13T17:11:26","date_gmt":"2023-08-13T11:41:26","guid":{"rendered":"https:\/\/www.msoutlooktools.com\/blogs\/?p=769"},"modified":"2025-04-10T12:30:11","modified_gmt":"2025-04-10T07:00:11","slug":"how-to-save-gmail-emails-to-external-hard-drive","status":"publish","type":"post","link":"https:\/\/www.msoutlooktools.com\/blogs\/how-to-save-gmail-emails-to-external-hard-drive\/","title":{"rendered":"Best Solution to Save Gmail Emails to Hard Drive \/ External Drive"},"content":{"rendered":"<p><strong>Query on how to save Gmail emails to a hard drive?<\/strong><\/p>\n<p style=\"text-align: justify;\"><strong>Query<\/strong>: I am getting trouble accessing Gmail emails repeatedly. So, I decided to switch from Gmail to another desktop-based email client service like Outlook, Thunderbird, etc. Please suggest to me how I save my Gmail email messages to Hard Drive or Flash Drive?<\/p>\n<p style=\"text-align: justify;\"><strong>Solution<\/strong>: Yes, you can easily backup Gmail emails to hard drive \/ flash drive both. To do so, you can either choose <a href=\"https:\/\/www.msoutlooktools.com\/gmail-backup\/\" target=\"_blank\" rel=\"noopener\"><strong>Gmail Backup Tool<\/strong><\/a> which is paid but best, or Google Takeout which is free but has some limitations.<\/p>\n<blockquote>\n<nav id=\"nav-tab\" class=\"nav nav-tabs\" role=\"tablist\"><a id=\"nav-win-tab\" class=\"nav-link active\" role=\"tab\" href=\"#nav-win\" data-bs-toggle=\"tab\"> Windows<\/a><a id=\"nav-mac-tab\" class=\"nav-link\" role=\"tab\" href=\"#nav-mac\" data-bs-toggle=\"tab\"> Mac<\/a><\/nav>\n<div id=\"nav-tabContent\" class=\"tab-content py-3\">\n<div id=\"nav-win\" class=\"tab-pane fade show active\" role=\"tabpanel\" aria-labelledby=\"nav-win-tab\">\n<div class=\"d-flex\">\n<p class=\"text-center\"><a class=\"btn btn-lg btn-success btn-md-block m-2\" href=\"https:\/\/www.msoutlooktools.com\/download\/SYS2G3B8T\/14\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-danger btn-md-block m-2\" href=\"https:\/\/www.msoutlooktools.com\/buy\/SYS2G3B8T\/14\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\n<\/div>\n<\/div>\n<div id=\"nav-mac\" class=\"tab-pane fade\" role=\"tabpanel\" aria-labelledby=\"nav-mac-tab\">\n<div class=\"d-flex\">\n<p class=\"text-center\"><a class=\"btn btn-lg btn-success btn-md-block m-2\" href=\"https:\/\/www.msoutlooktools.com\/download\/SYS2M3G7B\/14\" rel=\"nofollow\">Download Now<\/a> <a class=\"btn btn-lg btn-danger btn-md-block m-2\" href=\"https:\/\/www.msoutlooktools.com\/buy\/SYS2M3G7B\/14\" target=\"_blank\" rel=\"noopener noreferrer nofollow\">Purchase Now<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/blockquote>\n<p style=\"text-align: justify;\">So, let\u2019s read both solutions in the below section one by one &amp; learn how to save Gmail emails to computer system.<\/p>\n<blockquote>\n<p style=\"text-align: justify;\"><strong>Sol 1<\/strong>: <a class=\"scroll\" href=\"#1\"><strong>How to Save Emails from Gmail to a Flash Drive with Automated Solution?<\/strong><\/a><\/p>\n<p style=\"text-align: justify;\"><strong>Sol 2<\/strong>: <a class=\"scroll\" href=\"#2\"><strong>How to Save Gmail Emails to External Hard Drive by Google Takeout?<\/strong><\/a><\/p>\n<\/blockquote>\n<h2>How to Save Google Gmail Emails into External Hard Drive \/ Flash Drive?<\/h2>\n<p style=\"text-align: justify;\">Follow the below steps for exporting Gmail account emails data into the computer\u2019s Hard Drive or external Flash drive:<\/p>\n<ul style=\"text-align: justify;\">\n<li id=\"1\">First, free download and install the Tool. Enter the <strong>Credentials<\/strong> of your Google Gmail account. Click <strong>Login<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/gmail-backup\/v9\/login.webp\" alt=\"Interface to Save Gmail Emails to Hard Drive\" width=\"800\" height=\"426\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Under <strong>Category<\/strong>, select the <strong>Email<\/strong> option to save Gmail emails to computer.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.systoolsgroup.com\/imgp\/hiw\/gmail-backup\/v9\/eml1.webp\" alt=\"Category selection\" width=\"999\" height=\"535\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Choose the <strong>MBOX<\/strong> file format or other (if required)<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/gmail-backup\/v9\/mbox1.webp\" alt=\"MBOX Format\" width=\"999\" height=\"532\" \/><\/p>\n<blockquote><p><strong>Note<\/strong>: If you want to export complete Gmail account data like contacts, calendar, and documents, then select best options.<\/p><\/blockquote>\n<ul style=\"text-align: justify;\">\n<li>Select the location where you want to download Gmail emails to hard drive space.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/gmail-backup\/v9\/mbox3a.webp\" alt=\"Select Location: How to Save Gmail Emails\" width=\"999\" height=\"533\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Click on the <strong>Start<\/strong> button<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/gmail-backup\/v9\/mbox4.webp\" alt=\"Start Button\" width=\"999\" height=\"535\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Downloading of Gmail account data will be started<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/systoolskart.com\/imgp\/gmail-backup\/v9\/process.webp\" alt=\"Start Process\" width=\"999\" height=\"534\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Gmail emails have been exported to hard drive or flash drive successfully in MBOX format<\/li>\n<li>Connect the external hard drive to your machine and copy the downloaded .mbox file into the external USB flash drive<\/li>\n<li>Now, finally we have copied all Gmail emails to an external hard drive or flash drive.<\/li>\n<\/ul>\n<blockquote><p><em><strong>Also Read<\/strong>: How to <strong>Save Gmail Emails as EML Files<\/strong>?<\/em><\/p><\/blockquote>\n<h2>Don\u2019t Want to Use the Paid Solution to Save Gmail Emails to Computer?<\/h2>\n<p style=\"text-align: justify;\">No need to worry, there is also a free or manual solution to save Gmail emails into External Hard Drive. But, it takes much more time than the paid solution. Also, the above solution provides many advanced options like Incremental option, Folder Selection, Emails Filter, and Delete after Download. It saves email messages from Gmail accounts quickly in less time.<\/p>\n<p style=\"text-align: justify;\">Okay, let\u2019s see the manual solution to save Gmail emails into an external Hard Drive.<\/p>\n<blockquote><p><em><strong>Also Read<\/strong>: How to <strong>Backup Gmail Emails with Attachments<\/strong>?<\/em><\/p><\/blockquote>\n<h3>How to Copy Gmail Emails to External Hard Drive Using Google Takeout<\/h3>\n<p style=\"text-align: justify;\">Follow the below stepwise procedure to copy Gmail emails to Hard Drive or Flash Drive:<\/p>\n<ul style=\"text-align: justify;\">\n<li id=\"2\">Firstly, log in to your <strong>Gmail<\/strong> email account and visit here: <strong>https:\/\/takeout.google.com\/<\/strong><\/li>\n<li>Secondly, under <strong>Select data to include &gt;&gt; Products<\/strong>. Click on <strong>Deselect all<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/deselect-all.png\" alt=\"Deselect All to Save Gmail Email Messages to Hard Drive\" width=\"655\" height=\"544\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Now, scroll your mouse and search for the <strong>Mail<\/strong> option<\/li>\n<li>Select the <strong>Mail<\/strong> option to proceed &amp; learn how to transfer Gmail emails to external hard drive<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/select-mai-options.png\" alt=\"Mail Selection to Save Gmail Emails\" width=\"661\" height=\"390\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Click on <strong>All Mail data included<\/strong>, and a pop-up will open. Select the folder for which you want to save<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/mail-content-options.png\" alt=\"Test Mail Content to Save Gmail Email Messages to Hard Drive\" width=\"329\" height=\"588\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Then, click on the <strong>Next step<\/strong> button<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/next-step.png\" alt=\"Next Step\" width=\"665\" height=\"389\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Under <strong>Customize archive format<\/strong> section, select the <strong>Delivery method<\/strong>. We selected to send the download link via email<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/send-download-link-via-email.png\" alt=\"Send Download Link via Email\" width=\"635\" height=\"365\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Afterward, select the <strong>File type<\/strong> and <strong>Archive size<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/file-formats.png\" alt=\"TGZ Files\" width=\"566\" height=\"142\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Next, click on <strong>Create Archive<\/strong> or <strong>Create Export<\/strong> button<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/create-archive.png\" alt=\"Create Archive to Save Gmail Email Messages to Hard Drive\" width=\"660\" height=\"324\" \/><\/p>\n<ul style=\"text-align: justify;\">\n<li>Archive process being prepared. It will take some time to start archiving process<\/li>\n<li>Finally, go to <strong>Gmail Inbox<\/strong> and click on the <strong>Download archive<\/strong> button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/www.msoutlooktools.com\/img\/blog\/download-archive.png\" alt=\"Download Archive: How to Save Gmail Emails\" width=\"1172\" height=\"547\" \/><\/p>\n<blockquote><p><strong>Note<\/strong>: The archiving process will take some time (depending on mailbox size) to save Gmail emails into Hard drives in MBOX file format.<\/p><\/blockquote>\n<h3>Which Solution Should We Prefer For Saving Gmail Emails into Flash Drive?<\/h3>\n<p style=\"text-align: justify;\">All right, now we have seen the working steps of both solutions for learning how to backup Gmail emails to hard drive. So, it is clear now that manual solutions i.e.; Google Takeout took much more time than the suggested automated tool. Also, the paid solution is much better than the manual to download Gmail emails to hard drive in computer. So, according to my experience, you must go with Solution 1 for better results.<\/p>\n<h3>How to Save Gmail Emails to a Flash Drive &#8211; Conclusion<\/h3>\n<p style=\"text-align: justify;\">We have described 2 solutions for learning how to save Gmail emails to external hard drive. The first solution is paid and the second is free i.e.; Google Takeout. In both the solutions, we can easily save Gmail emails to hard drive or the flash drives.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Query on how to save Gmail emails to a hard drive? Query: I am getting trouble accessing Gmail emails repeatedly. So, I decided to switch from Gmail to another <\/p>\n","protected":false},"author":3,"featured_media":770,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[8,2],"tags":[],"class_list":["post-769","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail","category-how-to"],"_links":{"self":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts\/769","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/comments?post=769"}],"version-history":[{"count":0,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts\/769\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/media\/770"}],"wp:attachment":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/media?parent=769"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/categories?post=769"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/tags?post=769"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}