However, when multiple rules are assigned for messages, it is likely to cause duplicate messages in an inbox. For example: You have three rules configured in Outlook:<\/span><\/p>\n Apply this rule after the message arrives<\/b><\/p>\n Where my name is in To or CC box<\/span> \u00a0<\/span>Here,<\/b><\/p>\n This creates duplicate in Outlook PST files that will eventually increase the file size which is the root cause of various problems.<\/span><\/p>\n To avoid the situation, it is suggested to remove repeated from Outlook PST from time to time.<\/span><\/p>\n You can set the action “<\/span>stop processing more rules<\/b>” which will help to manage the rules and remove duplicate emails from the PST file<\/a>.<\/span><\/p>\n When items are being sent and received, MS Outlook checks out the rules that are configured against them. The process of verification starts with the first rule in the list and finishes with the last rule. If a rule has the action “<\/span>Stop Processing More Rules<\/b>” activated, then no other rule will be checked by Outlook for that specific message.<\/span><\/p>\n This helps to avoid duplicates, especially when rules are fired in order to place items into a specific folder. When multiple rules run for a message, the inbox receives the same mail multiple times due to different sets of rules.<\/span><\/p>\n However, this is helpful when duplicate creation is to be avoided. What when there is a need to remove repeated items?<\/span><\/p>\n Duplicate emails in Outlook can be caused because of various reasons like multiple accounts, profile recreation, Anti-Virus scanners, multiple rules etc.\u00a0 If any reason is causing duplicates in Outlook, then we have the most powerful solution to work around.<\/span><\/p>\n With the help of our Outlook Duplicate Remover<\/a>, a solution is being provided that helps to eliminate replicate from and across files. The software has following features that helps to remove repeated data:<\/span><\/p>\n Verifying the tool for its features and functioning is possible with a demo version of the tool. With the help of freeware to remove repeated data, the number of duplicate items across and within the file can be analyzed but cannot be exported.<\/span><\/p>\n Check Software Features:<\/b><\/p>\n Meanwhile, to work with free and complete version of tool, follow the guidelines<\/i><\/b>:<\/b><\/p>\n Turn off your Outlook account. If Outlook is running, the tool will not load the PST file. As the file is in use by some other application.<\/span><\/p>\n Similarly, while working with a tool if you try to run Outlook. It won’t be possible as the solution will be working with any of its PST. It would not allow any other application to work with a PST file. You will receive an error like:<\/span><\/p>\n So, here in this guide you get to know about duplicate emails in outlook and its solution. Follow the above steps in order to clear out duplicate emails from outlook time to time and can create you space. How “Rules and Alert” Option in MS Outlook Creates Duplicate Items? \u201cRules and Alert\u201d option in MS Outlook makes it easy for users to filter incoming and outgoing items. <\/p>\n","protected":false},"author":3,"featured_media":1974,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[],"class_list":["post-1969","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-outlook"],"_links":{"self":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts\/1969","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/comments?post=1969"}],"version-history":[{"count":0,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/posts\/1969\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/media\/1974"}],"wp:attachment":[{"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/media?parent=1969"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/categories?post=1969"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.msoutlooktools.com\/blogs\/wp-json\/wp\/v2\/tags?post=1969"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n<\/span>and from “<\/span>ABC<\/b>“<\/span>
\n<\/span>Also with “<\/span>Specific words in the subject or body<\/b>“<\/span>
\n<\/span>and on this machine only<\/span>
\n<\/span>move it to the “<\/span>New Folder<\/b>“<\/span><\/span><\/p>\n\n
![\"rules](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2024\/10\/image1-3.png\")
<\/p>\nHow Can “Stop Processing More Rules Help to Avoid Duplicate Messages?<\/b><\/h2>\n<\/div>\n
![\"rules](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2024\/10\/image3-3.png\")
<\/p>\nHow to Remove Replicate using Third Party Application?<\/b><\/h3>\n<\/div>\n
\n
How to Know About Working Steps of Email Duplicate Analyzer?<\/b><\/h3>\n<\/div>\n
\n
![\"Microsoft](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2024\/10\/image2-3.png\")
<\/p>\nConclusion<\/h3>\n
\nAlso Know<\/strong>: How to Sort out List in Outlook<\/a><\/strong>?<\/p>\n","protected":false},"excerpt":{"rendered":"