- \n
- By transferring data to removable disks or CDs, DVDs, USB flash drives, and external drives<\/a><\/li>\n
- By using the Free Microsoft personal backup tool <\/a>\u00a0Pfbackup.exe<\/strong><\/li>\n
- Import\/Export option<\/a><\/li>\n
- Archive<\/a><\/li>\n
- Outlook Express<\/a><\/li>\n<\/ul>\n
First Method:<\/strong> Transferring data to a removable disk is a best practice to create a backup as by doing this you can easily access the data anywhere. Restoring backups at different flash drives also helps in protecting them from malware issues.<\/p>\n
Create Backup of Outlook Data using Removable Media?<\/h2>\n
Step 1<\/strong>
\nOpen MS Outlook and click on the “File<\/strong>” menu.<\/p>\n![\"create](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-file.png\")
<\/p>\nStep 2<\/strong>
\nClick on the “Account Settings<\/strong>” button.<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-account-settings-2.png\")
<\/p>\nStep 3<\/strong>
\nFirst Click on the “Data files<\/strong>” tab.
\nSelect the “Outlook data file<\/strong>“.
\nClick on “Open File Location<\/strong>“.<\/p>\n![\"hit](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-data-file.png\")
<\/p>\nStep 4<\/strong>
\nSelect PST and Send to “Removable Disk<\/strong>“.<\/p>\n![\"external](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/send-external-disk.png\")
<\/p>\nSecond Method:<\/strong> A free utility provided by Microsoft Tool named pfbackup.exe to create backup of Outlook Data file.<\/p>\n
PFBACKUP Utility to Take Backup of Outlook Data File<\/h3>\n
Step 1<\/strong>
\nSearch the “Personal Folder Backup<\/strong>” Tool and download the software.
\nGet a Direct link to the Tool: https:\/\/www.dl.msoutlooktools.com\/pfbackup.exe<\/strong><\/a>
\nOutlook should be closed while downloading and installing the Free Microsoft Software.
\nInstall the software.<\/p>\n![\"download](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/download-personal.png\")
<\/p>\nStep 2<\/strong>
\nClick on the “Add-Ins<\/strong>” tab, then click on the “Backup<\/strong>” Option.<\/p>\n![\"add](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-addins.png\")
<\/p>\nStep 3<\/strong>
\nClick on “Options<\/strong>” to set the setting.<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-options.png\")
<\/p>\nAs you click on the Options tab, you will get the Backup Options window.<\/p>\n
Step 4<\/strong>
\nSelect days, then Select “Folder<\/strong>” which you need to get back up.
\n“Browse the location<\/strong>” of your PST Backup.
\nClick on “OK<\/strong>“.<\/p>\n![\"backup](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/set-reminder.png\")
<\/p>\nStep 5<\/strong>
\nClick on the “Save Backup<\/strong>” Option.
\nYou can Open your backup file by clicking on the “Open Backup<\/strong>” Option.<\/p>\n![\"save](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/save-backup.png\")
<\/p>\nThird Method:<\/strong> The export option is used to create a partial backup of Outlook-specific folders or to convert Outlook data to different email client file formats.<\/p>\n
Steps to Create Backup of Outlook Data through an Export Option:<\/h3>\n
Step 1<\/strong>
\nClick on the “File<\/strong>” Tab and select the “Open<\/strong>” option.<\/p>\n![\"backup](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-1.png\")
<\/p>\nStep 2<\/strong>
\nSelect the “Import<\/strong>” Option<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-2.png\")
<\/p>\nStep 3<\/strong>
\nSelect the “Export to a file<\/strong>” option.
\nClick on the “Next<\/strong>” button.<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-3.png\")
<\/p>\nStep 4<\/strong>
\nSelect the “Outlook data file(.pst)<\/strong>” file and click on the “Next<\/strong>” button.<\/p>\n![\"outlook](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-4.png\")
<\/p>\nStep 5<\/strong>
\nSelect the “Folder<\/strong>” and click on the “Next<\/strong>” button.<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-5.png\")
<\/p>\nStep 6<\/strong>
\n“Browse the location<\/strong>” of your PST Backup
\nClick on “Finish<\/strong>“.<\/p>\n![\"Finish](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/export-6.png\")
<\/p>\nFourth Method:<\/strong> Archiving is an inbuilt feature of Microsoft Outlook that helps in creating a backup of old Outlook items like emails, contacts, calendars, appointments, notes, etc. This process primarily gives the freedom to remove archive data from MS Outlook and compact size of PST files. Archiving backup of the old stored data of Outlook that is at present not in use.<\/p>\n
Two Modes of Archiving Data Files in Outlook<\/h3>\n
- \n
- Manual Archiving of Outlook Data Files<\/a><\/strong><\/li>\n
- Auto Archiving of Outlook PST<\/a><\/strong> Data Files<\/li>\n<\/ul>\n
Fifth Method<\/strong>: Create a backup of the Outlook Express Data file by following simple steps<\/p>\n
Step 1<\/strong>
\nOpen Microsoft Outlook Express then Click on the “Tools<\/strong>” menu then “Options<\/strong>“.<\/p>\n![\"click](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-tools.png\")
<\/p>\nStep 2<\/strong>
\nA pop-up (option box) will open.
\nClick on “Maintenance<\/strong>” then “Store folder<\/strong>“.<\/p>\n![\"store](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/click-on-store-folder.png\")
<\/p>\nStep 3<\/strong>
\nCopy “full path<\/strong>” from the store location after that Click “OK<\/strong>“.<\/p>\n![\"url](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/url-path.png\")
<\/p>\nStep 4<\/strong>
\nOpen my computer and paste the copied URL in the address bar.
\nSave data at the desired location.<\/p>\n![\"copy](\"https:\/\/www.msoutlooktools.com\/blogs\/wp-content\/uploads\/2021\/11\/copy-data.jpg\")
<\/p>\nLet’s Summarize<\/h4>\n
This article explains a complete solution on how a user can create backup of Outlook data files by using all the possible methods. Users can recklessly avail the solution that suits and matches their requirements.<\/p>\n","protected":false},"excerpt":{"rendered":"
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- Auto Archiving of Outlook PST<\/a><\/strong> Data Files<\/li>\n<\/ul>\n
- By using the Free Microsoft personal backup tool <\/a>\u00a0Pfbackup.exe<\/strong><\/li>\n